Invoice Clerk, Part-Time

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Location: 
Fort Collins, CO
Branch: 
Fort Collins
Type: 
part-time

This position is primarily responsible for preparing, issuing and processing invoices and payments approximately 20 hours per week.

Responsibilities

  • ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. • Perform data entry of invoices • Vendor setup as needed • Communicate with vendors regarding payments and credits • Communicate with branches regarding payables • Match non-inventory purchase orders with invoices and get approval • File invoice in temporary file awaiting payment. • Assist in check runs by matching invoices to checks and other miscellaneous tasks associated with check runs • File checks after check runs • Reconcile vendor statements

Qualifications

  • QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: • High School diploma or GED required. • Must be customer oriented and motivated with excellent oral and written communication skills. Strong communication skills are critical as this position is in constant contact with both customers and other employees located at all branches and departments of the company. • Strong organizational skills and an ability to prioritize and manage multiple tasks under time constraints and strict deadlines. • Experience with Harris Data Systems a plus. • Proficiency with MS Office including Word, Excel and Outlook. • Ability to pass background check and drug screen. LANGUAGE SKILLS: Ability to write routine reports and correspondence. Ability to write routine reports and correspondence. Ability to work well with all levels of internal management and staff and ability to effectively communicate with customers and staff to make an accurate assessment of customer needs. MATHEMATICAL SKILLS: Ability to perform basic mathematical calculations required to accurately complete assigned tasks. COMPUTER SKILLS: To perform this job successfully, an individual should have intermediate level knowledge of Word Processing software and Spreadsheet software. REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, or schedule form. Ability to use sound judgment and problem solving skills to analyze customer problems and to recommend the proper course of action. Ability to organize and prioritize job projects and requirements. ATTENDANCE DEMANDS: The attendance demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Attendance is required Monday through Friday between the hours of 8:00 A.M. to 5:00 P.M. or within normal business hours as established by the supervisor. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands, handle, or feel; and required to speak, read, and hear English. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include ability to adjust focus. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • The noise level in the work environment is usually moderate. • This is a fast paced environment. DISCLAIMER: The preceding job description is designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. Hercules Industries is an equal opportunity employer. All qualified applicants will receive consideration for employment without regards to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran among other things, or status as a qualified individual with disability.