Purchasing Assistant

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Location: 
Denver, CO
Branch: 
Evans
Type: 
full-time

The primary function of the Purchasing Agent is to optimize inventory levels to provide sufficient quantities of product that will service all branch market areas while at the same time analyzing data to provide better decision points.  

Responsibilities

  • ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. • Procures and manages inventory items by reviewing and analyzing purchasing system reports while considering lead times, standard quantities, payment terms, quantity discounts and purchasing budgets as appropriate and fiscally prudent. • Provides ongoing branch support by being constantly aware of branch customer and inventory needs and trends through regular communication with branch management and branch personnel. • Works with DMS Manager, branches and SMD personnel to evaluate new potential stocking items. • Monitors distribution issues that affect acquisition/sustainment decisions and review risk/benefits analysis of proposed recommendations and actions. • Using various data sources and systems, reports on Key Performance Indicators, metrics and performance trends. • Monitors and maintains system settings related to DMS, MRP and Inventory management. • Monitors and manages assigned inventory classes/vendors to maximize inventory turns and minimize excess inventory items at the Distribution Centers and where appropriate at the branches. • Provides inventory and distribution management support to assigned branches. • Closely monitors and promptly addresses non-stock items in inventory. • Minimizes non-productive inventory by promptly addressing overstock, slow-moving and dead items. • Negotiates and communicates regularly with vendor representatives on new items, freight, slow moving inventory and distribution issues. • Serves as a liaison between the company and its vendors. Establishes and maintains professional and harmonious vendor relationships. Negotiates for improved financial positions with vendors as appropriate. • Coordinates with SMD to maintain accuracy of item and vendor files. • Participates in product meetings, seminars and training schools to enhance and maintain professional and product knowledge. • Participates in improving operations by offering potential alternatives to existing methods. • Other duties as assigned.

Qualifications

  • QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE: • High school Education and a minimum of 3 years' experience in the purchasing field with a thorough understanding of purchasing principles in the HVAC distribution environment. • Experience with an automated buying system. • Strong communication, negotiation and management skills. • Ability to effectively communicate with branches and staff to make an accurate assessment of needs. • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. • Intermediate computer skills including Microsoft Office suite with strength in MS excel (inclusive of Pivot Table generation and analysis). • MRP planning experience a plus. • Analytical skills a plus. • Ability to organize and prioritize job projects and requirements. • Ability to effectively communicate with vendors and co-workers to make an accurate assessment of customer needs and to coordinate purchasing operations with other departments to ensure that the customer's requirements are satisfied. • Ability to pass background check and drug screen. LANGUAGE SKILLS: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and vendors. MATHEMATICAL SKILLS: Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. REASONING ABILITY: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Ability to interpret a variety of instructions furnished in written, oral or schedule form. COMPUTER SKILLS: Excellent computer skills including Microsoft Office and business operating software purchasing systems. ATTENDANCE DEMANDS: The attendance demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Attendance is required Monday through Friday 8:00 A.M. to 5:00 P.M. or within normal business hours as established by the supervisor. Employee may be required to work overtime, and occasional weekends. PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands, handle, or feel; and required to speak, read and hear English. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl and may be occasionally required to lift and/or move up to 25 pounds. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Located mostly in an office environment with some exposure to a warehouse environment • The noise level in the work environment is usually moderate • This is a high stress and fast paced environment DISCLAIMER: The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. Hercules Industries is an equal opportunity employer. All qualified applicants will receive consideration for employment without regards to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran among other things, or status as a qualified individual with disability.